1. An overview of data protection
Since May 2018, companies that collect and use personal information about EU citizens must comply to the General Data Protection Regulation (GDPR).
CGU, CMOS and JPdL International commit themselves to respect the confidentiality of participants’ information for the 27th IUGG General Assembly.
Personal information is data that identifies you. Below you will find an overview of how your personal information will be processed when you complete the online registration form.
2. Data collection
What data do we collect?
Personal data is any information that directly or indirectly identifies a person. For example, if you fill out a form or survey or request information, we collect your name, address, city, state, zip code, telephone number and email address.
Why do we need this data and how is it used?
Personal data is required for your participation, further coordination and to keep a record of your relationship with us. The personal data provided enables us to understand how we can improve our services. We use personal data to complete payment transactions and to provide payment-related services for our events. We also use personal data to comply with our financial, regulatory and other legal obligations, and to pursue our legitimate business interests.
Who is the data communicated to?
Personal data may be disclosed to reliable partners that provide us with administrative or technical support, ensure marketing business activity for us, or with other reliable partners helping us to organize the event. We may also communicate personal data to financial institutions in order to process your event registration fees, or with accommodation providers in order to ensure your appropriate accommodations during your stay. We do not share, sell or exchange information with third parties for promotional purposes.
How long do we keep the data?
Personal data will be processed for the period necessary as required by law for company auditing and financial purposes.
How is the data protected?
We make every reasonable efforts to ensure an appropriate level of security. We enact regular maintenance and technical vigilance to protect personal data. Our network is protected and routinely monitored. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure.
Who has access or can use the data?
Personal data is only accessible to a limited number of personnel including appropriately trained staff and contractors.
3. Rights of Attendees
Right to request opt out and remove your information from database.
Right to obtain a copy of all information we hold about you.
Revocation of your consent to the processing of your data
You may revoke your consent at any time by sending an email to the following address: firstname.lastname@example.org. Please note that data received prior to your request may still be legally processed. Requests will be processed within 30 days.
By using the IUGG 2019 registration site, you agree to provide your personal information. In addition, you consent the collection and use of your personal information. We make sure to take all necessary precautions to protect your personal information which is kept confidential and stored in a secure environment. Access to your information is limited to authorized persons with a legitimate and specific business purpose.